Danijel Martinek
d32464c94b
Five skeleton templates for docs/compliance/templates/. Each has YAML frontmatter (status: template, playbook-section), a "not code-enforced" banner, and [FILL IN:] markers throughout. password-policy banner cites ADR-025 §Deferred items by number (MFA + password policy + lockout deferral). Cross-template relative links all resolve. Co-Authored-By: Claude Sonnet 4.6 <noreply@anthropic.com>
83 lines
4.7 KiB
Markdown
83 lines
4.7 KiB
Markdown
---
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status: template
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playbook-section: 40
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title: "Password & Authentication Policy"
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last-reviewed: "[FILL IN: YYYY-MM-DD]"
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---
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# Password & Authentication Policy
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> **Template status** — fill every `[FILL IN: …]` marker before use.
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> **Not code-enforced** — MFA enforcement, minimum password complexity, and account lockout are **explicitly deferred** in [ADR-025 § Deferred items](../../decisions/adr-025-eu-compliance-baseline.md) because they require identity-infrastructure choices (TOTP/WebAuthn/passkeys), a threat-model-specific policy, and an OTP delivery vendor that are consumer-supplied. This template documents the policy; the consumer implements the technical controls once those choices are made.
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---
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## 1. Purpose & Scope
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This policy defines the minimum authentication standards for all accounts — human and service — that access systems operated by `[FILL IN: organisation name]`, including `[FILL IN: describe systems — e.g., the application, Payload CMS, cloud infrastructure consoles, CI/CD pipelines]`.
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**Owner:** `[FILL IN: role — e.g., Head of Engineering / CISO]`
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---
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## 2. Password Requirements
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### 2.1 User accounts
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| Requirement | Minimum standard | Organisation value |
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| ----------------------- | ------------------------------------------- | ------------------------------ |
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| Minimum length | 12 characters | `[FILL IN:]` |
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| Character complexity | No single-class requirement; length > rules | `[FILL IN: any additions]` |
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| Breach / pwned-password | Must be checked on creation / change | `[FILL IN: tool / service]` |
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| Maximum age | Not enforced unless breach detected | `[FILL IN: or "not enforced"]` |
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| Reuse restriction | `[FILL IN: e.g., last 10 passwords]` | `[FILL IN:]` |
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> Reference: NIST SP 800-63B §5.1.1 — length beats complexity rules; mandatory rotation is discouraged.
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### 2.2 Service accounts & API secrets
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- All service secrets are stored in `[FILL IN: secret manager — e.g., AWS Secrets Manager / HashiCorp Vault]`.
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- Secrets are rotated `[FILL IN: frequency — e.g., every 90 days or on suspected compromise]`.
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- Long-lived credentials are prohibited for `[FILL IN: list systems — e.g., production database, CI/CD pipelines]`.
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---
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## 3. Multi-Factor Authentication (MFA)
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> **Deferred per ADR-025.** The specific MFA method (TOTP, WebAuthn, SMS) and the enforcement perimeter are consumer decisions. Until those choices are made, document the target state here.
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| Account type | Required MFA method | Enforcement date / trigger |
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| ------------------------------ | ---------------------------- | -------------------------- |
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| Admin / privileged users | `[FILL IN: e.g., WebAuthn]` | `[FILL IN: YYYY-MM-DD]` |
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| All users (application) | `[FILL IN: e.g., TOTP]` | `[FILL IN:]` |
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| Service accounts | N/A — use short-lived tokens | — |
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| Infrastructure / cloud console | `[FILL IN:]` | `[FILL IN:]` |
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---
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## 4. Account Lockout & Brute-Force Protection
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> **Deferred per ADR-025.** Lockout thresholds are deferred until the authentication threat model is established. The application ships rate-limit budgets (see `rateLimit` in each feature manifest and ADR-025 § Epic C) but does not hard-lock accounts.
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| Parameter | Target value | Status |
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| ------------------------------ | ----------------------------------------------- | ---------------------------- |
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| Failed attempts before lockout | `[FILL IN: e.g., 10]` | `[FILL IN: deferred / live]` |
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| Lockout duration | `[FILL IN: e.g., 15 minutes]` | `[FILL IN:]` |
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| Admin unlock procedure | `[FILL IN: e.g., helpdesk ticket + MFA reset]` | `[FILL IN:]` |
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| Notification on lockout | `[FILL IN: e.g., email to user + Sentry alert]` | `[FILL IN:]` |
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---
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## 5. Privileged Access
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- Privileged (admin) access requires `[FILL IN: approval workflow — e.g., pair-approval in #infra-access]`.
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- Privileged sessions are limited to `[FILL IN: duration — e.g., 4-hour session tokens]`.
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- All privileged actions are captured by the audit channel (see [`docs/guides/audit-and-compliance.md`](../../guides/audit-and-compliance.md)).
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---
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## 6. Review Cycle
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This policy is reviewed `[FILL IN: frequency — e.g., annually or after any authentication-related incident]`. The next scheduled review is `[FILL IN: YYYY-MM-DD]`.
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